Space Management System (SMS)

Asset Management

Space Management System (SMS)

U.S. Department of Labor

The Space Management System (SMS) was born out of the need for various ways to use and present space related data from General Services Administration (GSA) and Department of Labor (DOL) sources. The packaging and presentation of this data would enable executives and managers the ability to make strategic decisions when dealing with office space.

SMS tracks space utilization by electronically allowing analyses and flagging through filter sets that alert managers of opportunities for optimal usage based on capacity and cost. This was previously done manually, as the number of variables under review could not be captured without significant effort.

This system has afforded us the ability to utilize GSA’s rent data and present that information in an easily usable format for management decision support.

In the future we will expand the capabilities of the system to include a mapping component and a more robust financial reporting engine to the system. This would allow us to have a graphical representation of space holdings demographic and financial data.

Ms. Debbra Williams
Regional Administrator
U.S. Department of Labor
Office of the Assistant Secretary for Administration and Management

This is a Federal best practice submitted to the U.S. General Services Administration Office of Real Property Management for competition in the GSA Innovative/Best Practices Achievement Award.